Is it free to join ChronosHub?

Is it free to join ChronosHub?

For authors, we have made the ChronosHub Journal Finder public and completely free to use at https://journalfinder.chronoshub.io You can also create an account and make submission to journals that are integrated with ChronosHub. However, in order for us to process your articles upon acceptance, e.g. to automate compliance checks, payments, repository deposits or reporting, the author’s institution or funder needs to be on board with ChronosHub.

For institutions, publishers and funders, there are services that are paid for, including a custom journal finder, management of APCs, OA agreement monitoring, policy compliance, repository deposits and reporting. Please contact us for a discussion about your needs, and we’ll provide you with a live demo, support material and a quotation!

How long does it take to implement ChronosHub for my organisation?

The implementation process has been designed to be as short as possible, as it’s first when you’re operational you can start to benefit from the services and added values.

On average, setting up ChronosHub for an institution or funder takes about 4-6 weeks. For a publisher, where we typically need to do many more integrations up front, the duration is rather 4-6 months. This includes activating your organisation profile on ChronosHub, adding your logo and some other graphics, setting up any deposit accounts, adjusting any of the workflows, and importing data on your users, organisational affiliations, grants, publisher agreements and any desired additional journals that may not be covered already. We also add the Open Access policies for any funders, if missing.

Once you’re operational, we work together hands-on to identify any gaps or challenges that are not yet met, and then set the priorities on what to address. This may lead to new functionality or specific integrations, e.g. with your Institutional Repository, a national system, etc.

Is ChronosHub checking for Plan S compliance?

Yes. ChronosHub tracks different funders’ OA policies, including funders that are part of coAlition S. We have also integrated the ChronosHub Journal Finder (JF) with the Plan S Journal Checker Tool (JCT). However, even though the policy defined for Plan S took effect on Jan 1, 2021, the funders in cOAlition S still have different policies being applied (e.g. some apply the new policy on all articles, others only on articles from grants awarded after Jan 1, 2021). As an organisation, you can therefore choose to display the results from the JCT and/or the JF for any of the Plan S funders.

What happens if ChronosHub is acquired by another company?

In pace with the rapid growth and popularity of ChronosHub, some organisations are concerned about the possibility of ChronosHub being acquired by another company. They do not want to be locked in with a (commercial or non-commercial) provider.

ChronosHub as platform is currently owned by the Danish company ISSRC ApS (aka ChronosHub ApS), that offers no other services or products than ChronosHub. Though it is not part of the plan, ChronosHub could technically be acquired by another party. To address any of the risks raised, ChronosHub is, therefore, ensuring through a license agreement that any organisation that joins ChronosHub will retain the rights to any of their data in the system.

This means that if the organisation, after a potential acquisition, would no longer wish to work with the new owner of ChronosHub, it’s possible without any charges to get all the own data, and reuse that with any other system. Each customer actually has full access to all their data in ChronosHub at all times, both in the system and through its API. There are hence no risks to be locked in.

Similarly, if the worst-case scenario would happen that ChronosHub would cease its business, each customer can conclude an escrow agreement ensuring them full access to both data and the platform itself, with possibilities to maintain the hosting arrangement and take on any code maintenance and development internally or through a third party.

OA Switchboard and ChronosHub

We are asked by many how the OA Switchboard (OAS) relates to ChronosHub, as on the surface both initiatives sound rather similar. We are clearly both about streamlining the communication between publishers, institutions and funders.

From our perspective, we see the OAS as highly complementary to ChronosHub. A concrete example is that OAS tries to get publishers to communicate information about their articles through APIs, i.e. in a machine-readable format. Today, there are very few publishers that are able to do that, and we want to support any initiatives that help opening this kind of automation possibility up for more articles. It also means that if the OAS has integrations with some publishers’ APIs, we can potentially reduce the need for us to maintain some of these direct integrations and rather integrate with them indirectly through the OAS. Similarly, we know that there are many publishers out there that cannot easily build their own system to communicate with the OAS. As ChronosHub already is integrated with many submission systems (e.g. ScholarOne, Editorial Manager, eJournalPress, etc.), we can enable these publishers to support and communicate through the OAS, and use ChronosHub as a bridge between the OAS and their submission system.

Seen to the scope, there is also a clear complementarity. The OAS is focused on the direct messages (e.g. P1/P2 once an article is published, or E1/E2 about eligibility checks upon acceptance) between the publishers and institutions and funders. Though ChronosHub also offers these possibilities, there are complementary services including the complete workflow pre-submission, a lot of support services dedicated to the authors, a direct support for the actual APC billing & collection as well as for full text handling to support repository deposits. These are example areas that the OAS does not intend to support.

We are also supporting the OAS through our engagement in their Advisory Group, and look much forward to the next steps in our collaboration, where we clearly share the same objective of streamlining the Open Access publishing processes!

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