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What Do Open Access Agreements Entail?

From Research to Publication: A Researcher’s Guide to Open Access

May 12, 2022 (Past Event)

A Series of Researcher-Centric Webinars

Maybe you’re brand new to the publishing process, maybe you’re not. But we can all agree that the world of academic publishing is becoming increasingly complex.

We invite you to join us for an engaging series of webinars where we put the researcher in the spotlight. During the sessions, we’ll do 360-degree deep dives into the concept of Open Access and address all types of OA questions and concerns to help you, as a researcher, feel more educated, inspired, and confident in navigating the world of Open Access.

Webinar Recording


Thursday, May 12, we hosted our final session in our researcher-centric webinar series. The topic was Open Access agreements – what they entail, why they exist, and how to go about them.

As always, Public Relations & Business Development Manager, Romy Beard, and Customer Care Specialist, Laura Davidson hosted the session and steered us through all the essential aspects of the topic.

To name a few of these, we started with a brief introduction to OA agreements – originally these agreements were developed to cover the cost of OA publication to help increase the level of OA outputs. They’re typically negotiated at the author’s affiliated institution, and, today, they come in different colors and shapes, with different names used to refer to them, and they can also have certain restrictions in terms of what they’ll cover.

At the webinar, we looked into a couple of sample agreements – naturally, every agreement is different, but looking into some of the specifics and quirks that make up an agreement gives an idea of what an agreement can look like.

The role of the corresponding author was brought to the table as well – being the main contact that receives the update on the research and the decisions made along the process. It’s also the contact paying the APC and who might trigger a so-called discount, waiver, or agreement recognition, so, ideally, it’s worth discussing who should have that role if it means that there could be an agreement in place.

But how can you know about the possibility of an agreement? Before submitting, authors can, for instance, use the Journal Checker Tool to see if there’s an agreement in place and if it’s funder compliant. At the American Chemical Society (ACS), authors can use the ACS ChronosHub Journal Finder to find all relevant information.

These steps are important in the journey toward a more 'open' world – still, a lot of articles are being published in closed access when they, ideally, should have been published OA. Why? Sometimes an author’s not aware of an OA agreement, the publisher’s workflow didn’t recognize the author, it’s not the right article type, the author didn’t choose the OA option, or maybe the journal is no longer included in the agreement.

It's important to be aware of these aspects and have the right tools and information at hand to make sure that you’re not missing out on an agreement that could potentially help you on your OA publishing journey.

If you want to hear all the key aspects of the webinar, feel free to have a look at the recording above. Enjoy!

Webinar Description

Enabling Open Access Through Agreements

Many libraries and publishers negotiate transformative agreements so that a researcher won’t have to pay an APC to get the final version of their work published Open Access. These partnerships are sometimes also referred to as transitional, Read & Publish agreements, OA agreements, and institutional agreements.

But what exactly do these agreements entail? And what role do discounts, vouchers, and waivers play in this?

Join us as we wrap up our researcher-centric webinar series with a final session where we’ll look into why OA agreements are needed and how they come about in a practical sense. The two hosts for the webinar are Publisher Relations & Business Development Manager at ChronosHub, Romy Beard, and Customer Care Specialist & Researcher, Laura Davidson. To help us uncover the topic, we’ll use examples of questions received by the ChronosHub Customer Care Team.


What you’ll gain from this session: 

  • A fundamental understanding of what an agreement is  
  • Essential insights into what the different agreements cover – including OA agreements, institutional agreements, vouchers, discounts, and waivers 
  • An understanding of why these agreements are needed, and how they come about in a practical sense 
  • Assistance as to where you can go for resources that can help you understand more about agreements in relation to your publishing journey
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